GENERAL REGULATIONS

1. ENTRIES

Entries will be accepted up to and including Saturday 3rd December 2011 on payment of the prescribed entry fee, on the prescribed form. Incomplete entries will not be accepted. Supplies of entry forms are obtainable from the Entry Secretary. Late entries will be accepted only in exceptional circumstances at the discretion of the Committee. Extra entry forms are obtainable from the Entry Secretary and you can also click here to download the Ayrshire Music Festival 2012 Entry Form.
The Committee reserves the right to refuse any entry without assigning any reason for such refusal.

2. COMPETITORS

Competitors shall not take part in more than one competing Choir, Ensemble or Dance Team in the same competition. This regulation does not apply to conductors or to competitors playing a different instrument in a second ensemble.
No substitutes will be allowed for named competitors
Where a competitor has won an Open Competition, they may re-enter the same competition one more time.
Members of School Staff must not take part in any School Orchestra but may be a Piano Accompanist.
Ensembles, Groups and Orchestras requiring music stands must supply their own.
In all competitions where an age qualification is stated, the governing date shall be 10th March 2012.

3. ACCOMPANISTS

Official Accompanists will play for all competitions and any recall performances, except in the following competitions where competitors may bring their own accompanist who must then also play at any recall performances: 50-52, 54-61, 75-93, 115-118, 126, 131, 138, 151, 165, and 179.
In competitions for the Recital Classes, Percussion Bands, Singing Games, Recorder Bands, Group Music Making, Action Songs, String Orchestras and Ensembles, each competitor or group must provide their own accompanist.

4. TEST PIECES

Test pieces which have piano accompaniment must be performed accompanied unless it is otherwise stated in the Syllabus.
Test pieces must be performed in the key specified in the Syllabus and in the edition prescribed

5. OWN CHOICE PIECES

In all own choice classes, the details of own choice pieces MUST be given on the entry form.
TWO copies of the music (which may be photocopies) both clearly marked with the Competition Number and the Competitor's name must be submitted by Friday 13th January 2012 to:

Mrs Marjorie Mackay
14 Holmston Drive
Ayr
KA7 3JP

6. PROGRAMMES

All participating schools will be sent a copy of the Official Programme,
Notice of competition times and venues will be posted to entrants. It is, however, the responsibility of the individual competitor to ascertain the exact time and date of their competition by consulting the Official Programme, which remains the official means of communication.
Programmes, priced £2, will be available approximately two weeks before the start of the Festival from the Ross Professional, Sandgate, Ayr (personal callers only).

7. The following basis of Grading will be used to assess performance:

OUTSTANDING
An exceptional performance both technically and artistically.
DISTINCTION
An excellent performance both technically and artistically.
COMMENDED
A convincing performance technically and artistically.
MERIT
A capable performance showing some artistic appreciation and/or technical ability.
MODERATE
A performance showing development of technique and/or communication.
FAIR
A performance limited in its communication.

8. ADJUDICATOR

In all competitions the decision of the Adjudicator is final.

9. TROPHIES

After each trophy has been engraved the winner will be asked to collect the trophy, undertake its safe custody and return it to the Festival not later than 16th January 2013.

10. CERTIFICATES

Certificates may be awarded to the first, second and third places only, depending upon there being sufficient numbers entering. Certificates and Awards may be withheld at the discretion of the Adjudicator or the Committee.

11. ADJUDICATION SHEETS

Competitors are asked to collect these at the end of the class or session at which they have performed.

12. INFRINGEMENT

Infringement of any of these regulations may lead to disqualification.
The Committee reserve the right to alter, modify or cancel any of the arrangements for the Festival as it may deem necessary or expedient, and, except as otherwise stated, its decision in all questions arising out of, or relating to the Festival is final.

13. PRESS PHOTOGRAPHER

It is the policy of the Ayrshire Music Festival to allow Press Photographers to take photos of winners for publication in the local press. If any parent does not wish their child to be photographed by the press, please inform the Steward on duty at the Session.

14. COMMUNICATIONS

All communications shall be addressed in writing to:

John Leitch
47 Mount Charles Crescent
Ayr
KA7 4PA

(please include a stamped addressed envelope if a reply is required)

Alternatively you can click here to

Some useful email addresses: